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 Administration -Initial setup -Default information |
Enter the company's basic information.
Enter the internal information of the company necessary for the use of G-ware
like Company, Address, Phone no., Fax number, Homepage,etc.
Attachment size limit : Limit the size of files to be attached.
Password encryption :
When the password is saved as encrypted, the database also saves the information
as encrypted.
Log in with Employee number :
It is an option to select whether to log in with ID registered in G-Ware ot with
employee number registered in G-Ware.
Introduction : Enter the introductory message seen in the Log in screen.
Comment : Enter a end note displayed in the bottom of the Log in screen.
Modify : Able to modify the flash in the main screen. |
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| Administration -Initial setup - Manage items |
| Add code screen :
When it comes to the use of G-Ware, the position and title within the company and business are classified by code using the [Add Code] as shown below. |
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| Administration -Initial setup - Approval option |
Display Approver ;
The approver name to be displayed is set when the approval document is
processed.
Use fully Approve function :
Set an option whether to use the function of full approval.
Print Approval suggestion :
Set an option whether to print approver's comments when printing the approved
document.
Display Approval Department :
Set whether to display the department in the document list, which is outputed from
a search for processed approval documents.
Department received Draft :
When an approved document is redrafted at the department receiving the
documents, determines whether it is used.
Document No.Type :
As a document is approved, the document number for the document registered is
automatically formated.
Display Approval Line :
Set Approval line to be displayed.
Pass Approval line :
If when one of approvers is absentr in process of approval, the drafter can pass it
to the next approver to progress.
This option sets whether to pass it at this situation.
Modify Approval line :
Set whether the drafter or approver can change the approval line for an approval
document during approval process.
Modify approval content :
Set whether the drafter or approver can change the content of an approval document during approval process.
Draft Reference :
Set up the option to include a reference who does not have an approval authority
for a drafted document. |
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| Administration -Initial setup - Manage access IP |
Specify IP addresses allowed to connect to G-Ware.
Enter the accessible IP address and subnet mask to determine whether to allow or
deny access to G-Ware.
When a user try to access from denied IP, the user is not able to access to
G-Ware. |
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| Administration -Initial setup - Survey option |
It is where to designate survey administrator.
By clciking [Organization Chart], you can designate administrator. |
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| Administration -Initial setup - Address book option |
Configure for the operation of Address book.
Modify Public Address book :
Set privilege for [ Modify Public Address book]
Share Address book :
Set the function that allows you to use [ share address management] |
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| Administration - Organization - Add user |
Add user : Enter the information of the employee you want to add and then
[save] the information.
Security grade : It is classified depending on the employee's position. |
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| Administration - Organization - Organization chart |
| Add department : Add department's name and it's code. |
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| Administration - Organization - User |
View the user information registered in G-Ware.
Also, you can modify/delete a user registered in G-Ware.
Search : You can search a user by Name, ID and position or click [All] to view
entire list.
Employ no. : Display the user's employee number
Status ; Indicate whether the user is active, leave of absense or retired.
Quotas : It shows the total capacity of the mailbox and personal board.
Rating : It shows the user's security grade
The admin grade has all the privilege in G-ware.
The guest grade is temporary given to external users or retirees. |
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| Administration - Organization - User - User screen |
If you want to remove a user or modify his or her information, clcik his or her
name on the list.
You can update the information and save or delete. |
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| Administration - Category - Memorial day |
You can see a holiday or anniversary and then it will be specified in the calendar
of Schedule.
The screen shows the specific date set as a holiday or anniversary in red. |
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| Administration - Category - Bulletin board |
It allows you to create and manage a bullwtin board that you can post an important
announcement or use it personally.
New folder : Create a specific classification of Bulletin board.
New : Create a Bulletin board for specific purpose.
Option : Set the option of creating the comment field and using anonymity.
Manager : Specify the user who will manage this Bulletin board.
The user specified as the manager can manage the messages registered in this
Bulletin board.
Permission to Lookup :
Specify the user who can use (read) this Bulletin board.
A comprehensive specification by grade is available , however, the board can be
allowed to access to certain department or users via Set Privilege.
Permission to Create :
Specify the users who can register a message to the board.
A comprehensive specification by grade is available , however, the board can be
allowed to access to certain department or users via Set Privilege.
Bulletin board Description :
Enter a simple description of this Bulletin board. |
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| Administration - Category - Business diary |
You can create new folder and new diary and specify the use of diary, create date,
and name in addition to the use of comment.
A manager to individual diary can be specified and the privilege to search and
compose can be set. |
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| Administration - Category - Inhouse resource |
| You can create new folder and new resource. |
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| Administration - Manage Form - Add new |
| You can create a form with [subject] and [Classify].
Add New :
When writing a form, set the form type to universal so that the form can be
commonly used for Internal Communication, Bulletin boards or Approval in the Email
system.
All List :
This is the where all the forms are stored.
Here, you can keep all forms by adding other forms.
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| Administration - Manage Log - Access Log |
You can check the access status of Email system and can view when accessed,
who accessed, the IP address,etc.
Where there is a problem in the Email system, you can check a simple casue up
this log,
User Information :
Click the name in the access log list to open the User Information screen.
Search : You can search by user in the selection box.
You can specify the time period to search. If you want to display the entire list,
click the button [All].
Delete : If unnessary logs ar stacked, you can delete those.
Click the check box of the Logs you want to remove and then click the button
[Delete].
Delete All : If you want to delete
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